You probably won’t be surprised to hear that office is among the hardest rooms to pack. It is mostly due to the fact that contains so many things to pack. Starting with documents, over office furniture and supplies, it can really be problematic packing office property unless you know some tricks. Well, to help you out, we’ve decided to come up with a professional guide to preparing your office for the upcoming relocation. We hope that it will be of use to you and that it will help you speed up the relocation process. Just make sure to follow these tips, and you’ll avoid potential issues.
Come up with a system
No work can be done properly unless it’s being thought through. The same thing stands in this case as well. No matter how big the office is, you will need to construct a precise plan. Think about where to start from, what to do next, what things go first, etc. This is extremely important if you want to have some order. You’ve probably been in a situation before where you weren’t aware of some crucial details. Just remember how you felt at that point. You were probably a bit disoriented and didn’t know to proceed.
Well, to avoid the same or similar scenario, do make sure to make a good plan, step by step, and stick to it. You will definitely do yourself a great favor, and you will also maintain some order while packing office. Furthermore, you won’t make any mistakes that could jeopardize the mission.
Decide what to pack
The first thing you need to do after you make a plan is to make a selection of items you are planning to pack. The rest you won’t pack for your new office, you can either store in some of Florida storage units, or give away to someone who will need it more. This task might take a while, but it is a step you simply can’t skip. Besides, you will save yourself a lot of time once the packing part comes.
Have all the packing supplies you need
Packing office will be a lot easier if you get as many proper packing supplies as possible. It doesn’t matter if you’re moving your office somewhere close, it is still important to protect your office equipment as best as you can. And quality packing supplies will simply be of great use to you. Furthermore, you will be more relaxed knowing that your valuable items have all the necessary protection. So, don’t wait too much to start obtaining these supplies. Trust us, you will need them a lot even if you decide to use all the advantages of commercial storage to move certain equipment and office furniture inside.
Look for sturdy cardboard boxes
If you wish for your items to stay safe during transportation, you will need to get quality cardboard boxes. Strong cardboard boxes will provide enough protection to some fragile items. But don’t worry, you won’t have to spend a lot of money on getting new boxes. The already used one will do just fine in case they’re preserved enough. So, go ahead, and ask some of your friends to lend you some boxes. Or, you can ask in your local supermarket if they have some spare boxes. As long as they are in good state, you can use them for this purpose as well.
If you are packing electronics, try to look for their original boxes. Those will provide the best protection. However, if you can’t or you know you had thrown them away a long time ago, you can still pack them safely inside other boxes of appropriate size and secure them with the help of other packing supplies.
More packing materials that will come in handy are:
- Bubble wrap is the best with small and fragile items especially those made of glass or other breakable material
- Packing paper is also suitable when packing fragile items and the already mentioned electronics. Just be sure to use clean white papers instead of newspapers, for example. That way those items won’t get dirty from the ink. The best part is that these are extremely cheap.
- Packing tape comes in handy when you need to secure all moving boxes which you will use for packing your office items. Just get a couple of rolls quality packing tape and you are one step closer to packing office property.
- Use markers to specifically labeling moving boxes. It will help you a lot with the overall organization of your items, as well as while unpacking.
Sort all paperwork and documents
Every office is full of these papers which can cause a lot of mess. Now, we assume that you’re not particularly thrilled about this next task. But, it’s one of those you just can’t skip. All of them are important, otherwise, they wouldn’t be there in the first place. But if you know there are some documents which are of no use anymore, there’s no reason for keeping them. It will only cause more confusion. And it will take more space inside boxes. So, throw everything that you won’t be using anymore. You will just need to establish packing priorities when the moving day comes.
Pack the remaining documents
Now that you have disposed of the unnecessary documents, the time has come for the valid ones to find their place inside separate folders and into their respective file boxes. Make sure you know exactly which documents belong to which group so that you would easily unpack them in your new office. The same goes for your business books. You can’t misplace them, so be careful how you’re packing everything.
We are aware that packing office property is not the easiest task. If you are unsure how you’ll manage it, don’t risk anything but contact commercial movers Florida to do all of these tasks for you. This way you’ll know that everything will be packed and transported with care, and you will save yourself a lot of time.